Age Minimum (with Adult): 18+, Minimum Age:18+, Skills: Office Administration
Volunteer Financial/Administrative Assistant
The Financial/Administrative Assistant performs a variety of administrative and financial support duties and is supervised by the Director of Marketing/Administration.
Prepares checks for payments per the instructions of the Director of Marketing/Administration for signature by the Executive Director.
Coordinates the preparation of the bi-weekly payroll payment for submission to the supervisor.
Procures supplies and services from local and national vendors as directed by the supervisor.
Assists with grant application preparation. Maintains an annual calendar of grant renewal submission dates, quarterly report due dates, and final report due dates.
Prepares billings for contract service reimbursements. Monitors the actual payments of the service invoices and continues to contact individuals or organizations until payments are made.
Assists with designated financial functions at the Annual Gala.
Assists with collections of donations and sales at organization events.
Prepares license and permit renewal documents under the direction of the supervisor.
Assists with the administration of the Petty Cash Fund.
Assists with the distribution and utilization of organization credit cards for authorized purchases by staff members and interns.
Prepares deposit tickets for cash and checks in accordance with the deposit schedule.
Prepares and mails letters of appreciation to recognize donations from individuals and organizations.
Performs other related administrative and financial support duties as assigned by the Director of Marketing/Administration and/or the Executive Director.
This is a volunteer position.
Skills and Qualifications:
Is proficient in the use of Microsoft Word, Excel and PowerPoint applications.
Is proficient in the use of the Internet for research and business applications.
Has a working knowledge of office procedures and office machines.
Has a working knowledge of basic bookkeeping and financial procedures.
Is well-organized, detail-oriented, and able to meet deadlines for all assigned tasks.
Is comfortable working with a diverse management team, staff members, and volunteers.
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